Essential Ways to Protect Employee Privacy
Did you know that 39% of US workers say that they feel violated by their employer by invading their privacy? Or that 28% of UK workers say they feel discomfort with their employer knowing too much about them? As an employer, it’s key that you implement privacy at work policies and actionable steps to protect employee privacy.
Want to make sure you’re protecting your employees’ privacy? Continue reading and follow right away these pointers to give your employees the most secure feeling ever!
Maintain Records Securely
This means having physical security measures in place to protect records from unauthorized access, destruction, or theft. It also means having secure electronic systems in place to protect records from hacking or cyber-attacks. Follow Recordkeeping Laws
Knowing what information you can and cannot collect about employees, and keeping track of all of it. It’s also important to have strict rules about who can access this information and to make sure that only authorized personnel can view or make changes to it.
Develop Employee Privacy Policies and Procedures
Do not share employee information without their consent. If you need to share information with another department or third party, make sure you have their consent first. Respect employees’ personal space by not intruding on their personal space or belongings.
Dispose of Records Properly
When records are disposed of improperly, it can lead to identity theft, fraud, and a host of other problems. Shredding records ensures that they are completely destroyed and cannot be reconstructed. Have a look at some of the companies, they even allow employees’ fingerprints to open and close a piece of particular stored information on their system.
Restrict Access to Employees’ Personal Data
Personal data can include everything from social security numbers and addresses to birthdates and salary information. By keeping this data secure, you can help prevent identity theft and other crimes.
Keep an Access Log and Monitor It
This way can help you to identify potential security breaches and prevent them from happening. Additionally, it is important to monitor the access log so that you can be aware of any changes that are made to it. This will help you to identify any unauthorized access and take appropriate action.
Include this in your training so all employees would know the importance of maintaining the confidentiality of some information. With this, they will be made aware of the specific procedures that need to be followed in order to keep the information confidential.
Take It Seriously
Regardless of the industry, it is essential for companies to take employee privacy seriously. By taking measures to protect employee data, companies can create security management and a trusting environment for their employees.
Read more of our blogs for more helpful tips to give value to your employees and make them feel secure even more!